Quality Carriers, Inc. (“Company”) may collect, store, and use Biometric Data for certain purposes described below, and it may disclose that Biometric Data in certain circumstances. This Policy explains what that means for you, and how you consent to Company’s activities.
Definitions
“Biometric Data” as used in this Policy includes both: (i) “Biometric Identifiers”, meaning a retina or iris scan, fingerprint, voiceprint, or scan of hand or face geometry or other physiological traits. Biometric Identifiers do not include writing samples, written signatures, photographs, human biological samples used for scientific testing or screening, demographic data, tattoo descriptions, or physical descriptions such as height, weight, hair color, or eye color; and (ii) “Biometric Information”, meaning any information, regardless of how it is captured, converted, stored, or shared, that is based on Biometric Identifiers, including a retina or iris scan, fingerprint, voiceprint, or scan of hand or face geometry, that is used to identify an individual.
Data Collection and Purpose
As part of a current pilot program and eventual long-term use for its fleet, Company uses three vendors that provide, supervise, and operate cameras and software technology in order to manage its fleet and improve driver safety. Drivers may use any of these three vendors.
The first vendor, Samsara Inc. (“Samsara”), utilizes an AI Dash Cam, that includes both a road-facing camera to capture video footage of critical events, along with an inward facing camera which captures video footage of individuals seated in the cab of Company trucks to, in part, analyze distracted driving events. The Samsara AI Dash Cam includes a feature known as “Camera ID” that that allows the system to collect, store, and process information about your face for the purpose of assigning drivers to trips, and safety events in the Samsara dashboard The Samsara AI Dash Cam also includes features that allow for audible alerts to be communicated to drivers when the Samsara AI Dash Cam detects a driving event.
The second vendor, Motive Technologies, Inc. (“Motive”), utilizes an AI Fleet Dashcam that includes both a road-facing camera and an inward facing camera to capture video footage of critical events. Motive’s AI Fleet Dashcam uses certain artificial intelligence techniques and detection models on the data collected from the cameras to provide analysis, including event and object recognition, of driver performance and other safety and efficiency objectives.
The third vendor, Netradyne, Inc. (“Netradyne”), utilizes a system called Driver.i, which includes both a road-facing camera and an inward facing camera to capture video footage of critical events. Driver.i applies certain processing and artificial intelligence techniques to the data collected from the cameras to determine whether the driver of the vehicle in which it is installed is alert, focused, wearing their seatbelt, and whether they are engaging in unsafe driving behavior, such as distracted driving (for example, by talking on their cell phone, reading or sending text messages, or otherwise not paying attention to the road ahead of them). The processing supporting the Driver.i system’s features detects head orientation, location, whether the driver is holding an object such as a smartphone, as well as blinking, yawning, and whether the driver appears drowsy.
Certain data collected from Samsara’s AI Dash Cam, Motive’s AI Fleet Dashcam, and Netradyne’s Driver.i system may be considered Biometric Data under Illinois or other applicable law. The technology and processing techniques utilized by Samsara, Motive, and Netradyne allow Company to use Biometric Data to confirm that dash cameras are not obstructed or blocked, analyze driving and driver performance, analyze driver distractions, analyze harsh driving events, analyze risk, optimize efficiency, improve safety, improve customer service, and use for legal or litigation purposes and defense. The Samsara, Motive, and Netradyne dashcams enhance overall safety by increasing the efficacy of driver-based insights, improving driver safety and efficiency, and helping Company maintain accurate operations logs.
The data collected using Samsara’s AI Dash Cam will be disclosed to Samsara and stored on Samsara’s Cloud Dashboard which is accessible through a Samsara account. Samsara will have access to Biometric Data to perform the functions of its services agreement with Company. A copy of Samsara’s privacy policy is available at https://www.samsara.com/support/privacy/. A copy of Samsara’s Biometric Data Retention and Destruction Policy is available at https://www.samsara.com/support/biometric-data-retention-and-destruction-policy.
The data collected from Motive’s AI Fleet Dashcam will be disclosed to Motive and stored on Motive’s cloud servers which are accessible through a Motive account. Motive will have access to Biometric Data to perform the functions of its services agreement with Company. A copy of the Motive privacy policy is available at https://gomotive.com/legal/privacy/ and Biometric Data Collection Policy is available at https://gomotive.com/legal/biometric-data-collection-policy/.
The data collected from Driver.i will be disclosed to Netradyne and stored on Netradyne’s cloud servers which are accessible through a Netradyne account. Netradyne will have access to Biometric Data to perform the functions of its services agreement with Company. A copy of Netradyne’s privacy policy is available at https://www.netradyne.com/privacy-policy and a copy of Netradyne’s Biometric Data policy is available at https://www.netradyne.com/biometric-data-privacy-policy.
Data Storage, Protection and Disclosure Policy
Company’s policy is to protect and store Biometric Data in accordance with applicable laws and regulations, including, but not limited to, the Illinois Biometric Information Privacy Act. Specifically, Company shall use a reasonable standard of care to store, transmit and protect from disclosure any Biometric Data collected. Such storage, transmission and protection from disclosure shall be performed in a manner that is the same as or more protective than the manner in which Company stores, transmits and protects from disclosure other confidential and sensitive information, including personal information that can be used to uniquely identify an individual such as social security numbers.
Biometric Data collected from drivers using Samsara, Motive, and Netradyne technology and cameras will not be disclosed to parties other than Company, Samsara, Motive, or Netradyne, except in the following circumstances: (1) after Company obtains appropriate written consent from the driver(s); (2) when disclosure completes a financial transaction requested or authorized by the driver(s); (3) when disclosure is required by federal, state, or local law; or (4) when disclosure is required by a valid subpoena or warrant issued by a court. Within Company, the Biometric Data may be shared with only those who have a need to know for a specific business purpose.
Retention and Destruction of Biometric Data
Company will retain Biometric Data during the time that an individual is employed with Company in a role for which a Samsara, Motive, or Netradyne system or camera is used. At the conclusion of the employment relationship, or upon an employee’s transfer to a position for which a Samsara, Motive, or Netradyne system or camera is not utilized, whichever occurs first, Company will permanently delete any Biometric Data that it retained. In any event, any Biometric Data will be permanently deleted within three years of the employee’s last contact with Company.
Consent Form
Before you begin or continue employment with Company in a role for which a Samsara, Motive, or Netradyne system or camera is used, you must execute the Notice and Consent to Collection of Biometric Data form accompanying this Policy.